Holiday Food Drive

Food Drive Leader:

Commitment Duration: 2 years

Commitment Timing: May/June through November

Position Description:

Coordinate and manage the work associated with the yearly food drive including the following:

1. Coordinate/manage volunteers needed to support this work
2. Owner of Maps database – create and distribute
3. Owner of recipient database – create and track recipients and addresses
4. Coordinator/supervisor of volunteers to sort and pack holiday baskets – needs to be available in day
5. Communications Lead – make announcements and other communications as needed
6. Others as needed
7. Coordinate/liaison with partners or assign leads for these:
8. Vendors/Suppliers

                                                              i.      Supplies

                                                             ii.      Food

                                                           iii.      Gift Cards

1. Partners (WHEAT, partner churches, town fire dept, etc.)

                                                              i.      To build list of recipients

                                                             ii.      Include address, family size etc.

Rough Timeline:

Phase 1: Planning (May/June):

1. Confirm: Mission, Scope and Goals for yearly drive
2. Confirm volunteers
3. Connect with Vendors for commitments
4. Connect with Partners to establish relationships with partners
5. Lock down and communicate timeframe for tasks
6. Start collecting donations
7. Coordinate/communicate with other churches participating in food drive

Phase 2: Preparing (July/August/Sept)

1. Start collecting grocery bags from stores
2. Create / Print instructions and staple to bags and bundling
3. Start building database of maps – may reuse previous maps
4. Start building database of recipients
5. Continue collecting donations
6. Continue working with partners and vendors

Phase 3: Operational (October/November)

1. Drop off Bags and Pick up Bags coordination
2. Collect donated foods from grocery stores, farms etc.
3. Collect gift certificates
4. Purchase foods that are needed
5. Build boxes and sort foods
6. Coordinate groups and people for sorting
7. Drop off food boxes coordination 

Phase 4: Close out

1. Thank all participants and donors etc.
2. Gather lessons learned – what worked well / what could be improved

Communicate to church throughout the project – next steps, what is needed etc.

Here are some reference documents in case you need them.